From work order to paid, without the spreadsheet.
ClearField runs the whole job. Intake from your corporate landlords, an AI-drafted bid from the site photos, dispatch, the invoice, and the margin on every job. One screen, every market you work.
- Materials · 50-gal heater, fittings$486
- Labor · 2.5 hr$212
- Haul-away + disposal$65
The big single-family-rental and build-to-rent portfolios (think Tricon, Invitation Homes, the REIT-owned operators) push out work orders by the hundred, in their format, on their terms. ClearField is built for the vendors who turn that into finished, invoiced work.
Most vendors run this on Excel and a phone full of photos.
You already win the work. The pain is everything between the work order landing and the money hitting the account. ClearField is that middle, in one place.
Four tools, none of them talking.
- × Excel for pricing, rebuilt from memory on every job.
- × Adobe or Word to lay out a client-format PDF.
- × A camera roll of site photos nobody can find later.
- × Sub compliance tracked in someone's inbox.
- × The real margin is a guess until the month closes.
One system, from intake to paid.
- ✓ Work orders land in your landlord's format, triaged on arrival.
- ✓ Site photos become a priced, line-item bid in about a minute.
- ✓ The margin shows before the quote goes out, per job.
- ✓ Subs are gated on live compliance, no manual chasing.
- ✓ Approved bid becomes a tracked invoice in one click.
Six things a spreadsheet can't do.
Dispatch board and live map
See every crew on a live board and a live map. Route by skill, location, and who actually makes money on that kind of job.
AI bid and cost engine
Photos in, a line-item bid out. Priced into materials, labor, and subs. NTE-checked before it leaves. You review and send.
P&L on every job
Revenue, materials, labor, margin, on one line. Per job, per tech, per market. No waiting for the month to close.
Subs and compliance gate
Insurance, licenses, and docs live on the sub's profile. Out of date, they can't be dispatched. The gate does the checking.
Invoicing, A/R and A/P
Approved bid becomes an invoice in one click, tracked to paid. ClearField reads the money and never moves it, so your funds stay yours.
Multi-market from day one
Multi-org dispatch across regions, role-based all the way down to the field app. Add a market without adding a spreadsheet.
Put the right tech on the right work.
Every crew on a live board and a live map, colour-coded by trade and status. Route the make-ready to the tech who runs 46% margin on make-readies, not the one who's just nearby.
- Live location and status for every tech, so you dispatch from what's actually happening in the field.
- Route by margin, not just distance. The board knows who profits on which trade.
- Techs never see financials. Role-based access, right down to the field app.
- Nearest Home Depot on every job. Material runs get planned into the route, not improvised mid-day.
The part that used to eat your evenings.
Photos go in. A line-item bid comes out. Here's the whole path, from the tech on site to a PDF in your client's format.
The tech shoots the job.
Photos and notes, captured in the mobile app. Bilingual, and it works offline in a basement or a stairwell.
ClearField writes the bid.
Line items priced from the photos. Refine in plain language: "add haul-away, bump labor to 3 hours."
Out the door in your client's format.
A client-format PDF, checked against the not-to-exceed before it ever leaves your hands.
One path, work order to paid.
Do the math on your week.
Assumes every work order gets a bid, the corporate-landlord standard. These are your numbers, moved by the sliders. Nothing here is a claimed result.
Running a vendor network?
Multi-org dispatch across regions, role-based governance, and every action tagged to who did it, human or AI agent. The people in the field see their work. You see everything.
What changes when it's all in one place.
No invented numbers here. These are the parts of the job that get better when intake, bidding, dispatch, and billing stop living in separate tools.
Margin stops being a guess
You see profit per job before the quote goes out, not after the month closes. The board can route work to the crews that actually make money on it.
Bids go out the same day
Photos to a finished, client-format PDF in minutes, not an evening of typing. Faster bids mean more of them, and less work sitting un-quoted.
A/R stops leaking
Every approved bid becomes a tracked invoice, followed to paid. Nothing finished sits un-billed because it fell off a spreadsheet.
Governance is built in
Role-based access, subs gated on live compliance, every action attributed. The kind of control a corporate landlord expects from its vendors.
See it run on your work orders.
Thirty minutes with a founding partner. A real call, no slide deck. Bring three of your live work orders and we'll bid them on the call.
Book a demo